WES-PTO Meeting Minutes - June 13, 2019​

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Parent Teacher Organization 2019 - 2020
Thursday, June 13th @ 6:00 PM
The Compass - WES
 
PTO Purpose: Support the education and enrichment of students at Wadsworth Elementary School by fostering relationships among the school, parents, teachers, and community at large through volunteer and financial support.

1. Call to Order
   • Danelle Green, President – 6:04 PM

 

1. President’s Comments – Danelle Green
   • Welcome
   • Discuss bi-laws and PTO T-shirt design

 

1. Secretary’s Report – Sara Casale
   • Reading of Previous Meeting Minutes

 

1. Treasurer’s Report – Bob Hamlin

• Discuss bi-laws and changes to bi-laws. Review changes
  • Name of Organization
    • IRS & Bank is WES – PTIO
  • No Changes in Purpose
  • Membership
    • Voting members must register at any of the times indicated in the bi-laws
    • General members can still attend all meetings
    • No fee to be a member
  • No change to General Policies
  • Officers
    • Bookkeeper asked to be removed due to 501C
    • $1,000 line was removed
    • 2 Members must be present to sign checks: Principal, PTO President, PTO Treasurer
  • Elections:
    • Officers elections remain the same
    • Officers can be changed on legal forms once a year
  • Finances
    • Changes made to reflect financial accounts
  • Meetings:
    • Dates & times omitted and will be announced and advertised
  • No changes to amendments
• Motion to Approve bi-laws and changes with agreement that additional changes can be made in August if needed – L. Metscher
  • Second – Allison Richter
  • Carried
• $11,015 to have a check for new account
  • This does not reflect outstanding bills for end of last school year events
• Propose to ask for check minus portion being withheld for outstanding receipts/ expenses
• Receipt is required for every dollar spent
• Bank documents will be used for checks and balances
• Need funds to for 501c3 application - $275
• There is a question on the name for the bank account – will get further information
• Added Lewis E. to distinct account
• $87.50 to incorporate the name (Bob paid and will reimburse)
• Ameris Bank is where PTO Account is ($100 needed to open – Bob loaned and will reimburse)
• There will be a $50 to $100 fee for checks and deposit slips to come in the future
• 1023EZ is filled out but requires $275 processing fee and will take about 30 days to get
• Will apply for consumer exemption
• $61.25 corporate expense each year

 

• Motion to Approve Secretary’s & Treasurer’s Reports – D. Green

• Second – G. Richter
• Carried

 

1. Principal’s Comments – Anna Crawford
   • FSA Scores for 3rd grade came in and are promising
   • 4th – 6th grade FSA scores will be in by end of the month
   • Planning for next year

 

1. New Business – Discussion
   • T-Shirts for 2019-20 school year – looked at all the designs submitted
     • Danelle got quote from U Name It
     • Grant got quote from Big Frog – Picked this company to do shirts
     • 3 designs picked
       1. Cat with big eyes for “pocket” (Alani Rivera)
       2. Rocket for back (Zoey Gonzalezs)
       3. Multi-color Globe for back (Emma Williams)
     • 75 of each design with cat on front for all, Navy shirt
     • Need to see sizes that were sold last year
     • Be ready to sell at Back to School Jam on July 27th
   • Back to School Jam – volunteers needed to sign up voting members and sell shirts
   • Meet the Teacher – volunteers needed (August 9th)
   • Ways to engage new PTO parents
   • July meeting for board members to discuss Back to School Jam and events during the school year – lay out a time line
   • Teacher Rep on the board
     • Would like a rep for each grade level – possible incentive
     • 1st week back – Board to come and ask for support and representation when teachers have back to school meetings

 

• Motion to Confirm All New Business Decisions (As Outlined Above) – G. Richter

• Second – D. Green
• Carried

 

1. Old Business

• None Discussed

 

1. Upcoming Events
   • Back to School Jam

• Saturday, July 27th   
  • Meet the Teacher
• Friday, August 10th 1-3PM
  • 1st PTO meeting of the 2019-20 School Year
• Thursday, August 15th 6PM

 

1. Open Floor for Discussion or Ideas – Parents/Teachers/Faculty

 

1. Adjournment
   • Motion to Adjourn – D. Green

• Second – A. Crawford
• Carried
  • Adjourned 7:41 PM