Parent Teacher Organization 2022-2023
Executive
Board Meeting Minutes
Friday August 5, 2022
3 PM Front Office Conference Room
Acting Secretary’s Minutes
PTO Purpose: Support the education and
enrichment of students at Wadsworth Elementary School by fostering
relationships among the school, parents, teachers, and community at large
through volunteer and financial support.
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Call to Order
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Danelle Green @ 2:51 pm
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President’s Comments
○ Danelle Green
■ Thank you all for being here!
■ Bob Hamlin will be Acting Secretary for this meeting
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Treasurer’s Report
○ Composed and Read by Bob Hamlin
■ Review Current Balance, including the income and expenses since the last PTO General Meeting – up to date on WES-PTO.COM website
■ Any debits or credits from last meeting until now
■ Money allocated in general fund and outdoor classroom
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New Business
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Fill vacancies of the WES-PTO Executive
Board. Bylaws Article 6 Section 2(c) requires this to be done by a majority
vote of the Executive Board. Vacancies include Secretary and between 1 and 3
Vice-Presidents. (The Bylaws require 1 Vice-President, but allow for up to 3
Vice Presidents at any time)
■ Executive Board nominees are current WES PTO members expressing a willingness to serve on the PTO Executive Board. They include Betty Abreu, Katilyn Bennett, and Jilean DeCristoforo for Vice-President and Jennifer Incropera for Secretary.
■ Motion to vote in by Danelle Green
■ Motion seconded by Bob Hamlin
■ Per bylaws can be a show of hands
■ All are voted in unanimously
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Discuss removing the Outdoor
Classroom breakout in the monthly Financial Statements
■ The Bylaws do not require this breakout.
■ This will make the Financial Statement easier to understand
■ This will allow more flexibility in planning spending
■ There is nothing preventing the WES PTO from using these funds towards an Outdoor Classroom, or any other vision of the WES PTO
■ Motion to vote in favor of this change by Danelle Green
■ Motion seconded by Bob Hamlin
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Discuss and tentatively set the
calendar for 2022 – 2023 PTO Meetings
■ It was suggested that we maintain the Wednesday 6 pm in Media Center date/time/location
■ Mr Tincher had requested that we push back the first PTO Meeting from August 17, 2023 to allow time to prepare a SAC presentation
■ After discussion the following dates were tentatively settled on, generally following the previous’ year PTO calendar:
August 31,2022
September 21, 2022
November 16, 2022
January 18, 2023
February 15, 2023
■ Motion to vote in favor of this schedule by Danelle Green
■ Motion seconded by Bob Hamlin
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Discuss and tentatively set the
calendar for 2022 – 2023 Fundraisers
■ There was a discussion as to which fundraisers from the past we should plan on for the 2022-2023 School year
■ The following is a very tentative general schedule for further discussion at the PTO General Meetings:
Game Night - Late September, 2022
Fall Festival (School Event) - Late October, 2022
Holiday Shop - November 28 - December 2, 2022
Pictures With Santa - December 6-7, 2022
Golf Outing (Tentative) - February, 2023
Spring Fling Dance - Early April 2023
Panther Picnic - TBD, 2023
Panther 5k (Tentative) - April 29, 2023
■ Motion to vote in favor of this schedule by Danelle Green
■ Motion seconded by Bob Hamlin
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Discuss and Plan for Back To School Jam, Meet The Teacher, and Teacher’s Lunch
occurring between August 6 – 8, 2023
■ Danelle Green and Bob Hamlin to represent WES PTO at Back To School Jam August 6. Danelle will make hair bows for purchase. We will have last year’s hair bows and shirts to sell. We will provide a sign-up sheet for e-mail addresses. When the shirt order form is ready, it will be emailed to those signed up, as well as be posted on the PTO website and FB page
■ The Meet the Teacher function will be centered in the WES Cafeteria from 10 AM until 3 PM on August 8. PTO will have a table there, where we will offer remaining bows and t-shirts, and collect e-mail addresses and answer questions. Bob Hamlin and Danelle Green will attend, as well as some other volunteers.
■ The Teacher’s Lunch will be provided by WES PTO from noon – 1 pm during Meet the Teacher on August 8. We discussed 4 proposals from local vendors, and chose the Jimmy Johns proposal as it was the least expensive and most appealing at $983. We will need to purchase drinks separately.
■ Motion to vote in favor of this expense by Danelle Green
■ Motion seconded by Bob Hamlin
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Adjournment
○ D. Green moved to adjourn
○ Adjournment seconded by Bob Hamlin
○ Meeting adjourned @ 3:37 pm
